Supporting Employee Onboarding with Digital Feedback Tools

As far as learning experiences go, employee onboarding is a crucial one. At it’s best, a great onboarding process helps to form a strong relationship with the employee. At its worst however, it can just about drive them out. Naturally, organisations across the board are looking to streamline their onboarding processes – without sacrificing quality. In this regard, digital onboarding tools and methods can help a lot. However, unfortunately many organisations resort to just dumping information using the digital tools, rather than figuring out how to actually help the new hires. To really help the new hires up to speed faster, flow of information and feedback is critical. Thus, here are a few tips on using digital feedback tools to support employee onboarding.

The common problems in employee onboarding

Generally, we could classify the mistakes in onboarding to two categories: learning and non-learning. Learning mistakes, for instance, include spending too much time on formal training, forcing cognitive overload and a lack learning support or personalised learning. Often, onboarding is a highly standardised set of activities Non-learning mistakes, on the other hand, can include things like company phones or computers not delivered on first day of work, not receiving employee credentials and wasting time on non-working activities due to all the above. It’s not uncommon to hear horror stories where new employees spend days without the necessary equipment to do their jobs!

So, let’s look at supporting the two kinds of problems with some digital feedback tools.

Using digital feedback to support learning activities

Whenever you join a new company, there’s a lot to learn. As all individuals are different, organisations face a challenge of being aware and responding to all the individual learning needs arising throughout the the first few months. What could be the best way to perform a better training needs analysis on the new hires? Why don’t you ask them directly?

Digital feedback tools provide a great way of supporting employee onboarding and the learning activities involved. For every learning activity, you should collect feedback. In addition to impressions and suggestions for improvement, you can inquire whether the new joiners think they have received an adequate amount of training to do their jobs properly. If someone hasn’t, maybe you should have a personal discussion to solve the issue. If multiple people indicate they feel the need for more training, maybe you have to look in the mirror and figure out what’s wrong with your learning activities! And this is no rocket science. Simple likert scales work very well, as long as the data is real-time and there’s someone on the other end keeping an eye on the responses. As everything is digital, it’s also highly scalable and seamless to use.

Using digital feedback tools to support non-learning activities

While learning plays an important part in supporting employee onboarding, it’s the practical things that you should get right first. It’s rather easy to implement a similar logic as before to non-learning activities. For instance, you could construct a digital check-list for all the administrative activity (receive computer, phone, IT system credentials, lunch coupons, coffee mug etc.). At the end of day one, every employee would fill out a feedback form confirming that all of the above have been taken care of. If not, you’ll know right away and are able fix it. Once all the administrative hurdle is streamlined, you’ll find that your employee become productive much faster.

Furthermore, you can use digital feedback to collect some additional insights as well. In addition to simple receipt notices of equipment, you could poll the employees on their skills on them. “Now that you’ve received the computer, do you need help using it?” This will further help you to provide the new joiners the means to succeed and perhaps even adjust your training or the onboarding process itself. If you never ask, you’ll never improve!

Would you like to support employee onboarding with digital means? Drop us a note, and let’s see if we can help you help your employees.

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